Executive Committee Meeting AGENDA Go to minutes
August
25, 2004
1 Problems/Concerns/Questions
in the first few days.
2. Evaluations
from Past Meetings
3. Mission
Clarification/WASC Jr. v. WASC Sr./Bac
Strategic Action Implementation Plan
4. IPEDS/NCHEMS/Peer
Institution Criteria Discussion
5. Website
Update
6. Kaahumanu Shopping Center Storefront Availability
7. Enrollment/Tuition
Revenue
9. Master
Gardener Project
10. Bill
McDonough on Sept 1
11. Updates:
Reorganization
12. Status:
Farmers' Market, Drive-In Theater, Swap Meet
13. Other
Items
EXECUTIVE COMMITTEE MEETING MINUTES
Wednesday,
August 25, 2004
8:30 a.m., Ka Lama 102
Present:
Kate Acks,
Pat Adams, Scott Broadbent, Margaret Christensen, Kathryn Fletcher, Robyn Klein, Diane Meyer, Jeannie Pezzoli, Frances Segundo, Jill Fitzpatrick, Mona Stevenson, Alvin Tagomori,
David Tamanaha, Dorothy Tolliver
Problems/Concerns/Questions in the first few
days
Clyde requested that a tickler be put on the Unit Chairs’
calendars to have someone check supplies in classrooms two weeks prior to the beginning of classes.
It was noted that there was no representation from the
non-credit program at the meeting.
Alvin reported that Suzette is dealing
with the scheduling problems that have lead to the over-enrollment of OAT
Classes. The problem is an input issue.
Diane suggested posting signs in the Hale classrooms
advising lecturers to close the doors if their air conditioner is running. Kathryn will inform those who have classes in
the Hales. Clyde asked members to look at the cost effectiveness of
installing sensors that will shut off the a/c unit if the door is opened.
Evaluation from Past Meetings
Based on the evaluations of he Executive Committee meetings,
three areas of concern noted are the quality of dialogue, response to WASC Guidelines (focus on our
Mission etc.), and the use of data.
Members were asked to bring it to Clyde’s attention any areas which they feel need improvement.
Mission Clarification
Clyde reported meeting with the President and Chancellor Peter Englert from Manoa, Rose Tseng
from UH Hilo, Linda Johnsrud from West Oahu and Ramsey Pedersen from Honolulu Community College to discuss Mission Clarification which
will relate to what the future relationship with WASC will look like. Peter is looking at West Oahu, UH Hilo and MCC to fulfill the role of a California State University environment.
WASC Jr. v. WASC Sr. / Baccalaureate
Strategic Action Implementation Plan
Next year we will be in a position of paying dues to both WASC Jr. and WASC Sr. We are looking into possibly paying only a portion of
the WASC Sr. dues because we only have one program. Combined cost could be $15,000. $5,000 has already been paid for eligibility
application. It was discussed at the
Implementation Committee Meeting earlier that how faculty members feel will
determine how we will be proceeding.
The Baccalaurean Implementation Action Planning Committee
will be meeting with David Grooms to get ABIT off the ground. We will be looking to that committee to recommend to the Institution where we should be
headed.
The Chamber of Commerce, Mayor’s Economic Summit, MEDB and
Focus Maui Nui generated documents which indicated that they would like to see the college move towards adding more Baccalaureate
Degrees and becoming a four year institution.
We will continue our commitment to our two-year Associate Degree
programs and discuss where we want to head. A team will be going down to the WASC Jr. Commissions’ Meeting
on September 14th to learn what’s required in 2006.
IPEDS/NCHEMS/ Peer Institution Criteria
Discussion
Jeannie reported input comes from Cheryl Chappell-Long. Clyde reported the IPEDS data and the peer institutional
information are being used by Dennis Jones at NCHEMS to indicate what our comparative needs
may be relative to resources from the state and tuitions within the peer
context. The Admin Committee came up
with areas to look at in terms of criteria for NCHEMS to select peer institutions. Linda Johnsrud was
asked to find out what criteria NCHEMS used
initially to select the peer institutions.
Clyde asked the committee members for ideas on what types of
criteria we should be looking at in terms of peer institutions and how we can
guide NCHEMS to create a fair evaluation of what kinds of characteristics our peer
institutions may need to have in order to judge resources coming to us.
NCHEMS comparison is done nationally.
Discussion was held regarding the data that was reported for
tuition costs. It seemed that the amount
was rather high as compared to what it really is. Clyde recommended we wait for the
feedback to find out more on what components
may be reflecting.
WEBSITE UPDATE
Margaret reported that John Dunnicliffe and Chris Speere
will be helping with the set up of servers.
The e-commerce and database servers are on order and we are waiting for
them to come in. Margaret reported turning her old ABIT
computer into a temporary server and has a database waiting to be uploaded. Clyde suggested that we have a strong, responsive web environment
because of student recruitment via the web.
The funding for this project may come from the facilitating services
funds or RDP funds. It was also
reported that the webmaster will be self-supporting as a result of non-resident
student tuition. Advertising could be a
component. There are concerns regarding
what kinds of advertisements would be appropriate on an institutional
website. Members were asked if they had
any ideas on what kind of criteria should be used to look at what advertisements would
be appropriate.
KAAHUMANU SHOPPING CENTER STOREFRONT AVAILABILITY
Suzette will be bringing the people together on this project. Whatever the college produces or provides
such as agriculture, fashion tech, culinary food and jams, resume services can
be marketed through the store. Re-sales such as the bookstores are not permitted. Clyde asked members to find out if the old tech center has
web access.
ENROLLMENT/TUITION REVENUE
Alvin reported enrollment is at
2,943. A purge of approximately 10
students will be done next week. Clyde suggested eliminating the wait-list
and having students pay to save a space in a class.
It was noted that we need to find out how many students are enrolling via the
portal and how many are enrolling on campus.
Ideally we want students to enroll via the internet. Alvin reported there is a work order in to the computing center to work on computers that have been
specifically set aside for this reason. Frances reported students are unable to access My Portal because of
username issues that are the result of students who have not been assigned a student
id number. Clyde made it a priority to resolve this situation.
MASTER GARDENER PROJECT
The master gardener site will be used in part for a leg for
student housing eventually or for student housing itself. It has been discussed with CITHAR have master
gardeners take over different areas around the buildings on campus. Our grounds crew will handle all the major
big common areas. Clyde asked members to look for ideas on how to give incentives to master gardeners to care for the landscaping around the
facilities. Some suggestions were to give discounts at the Class Act
Restaurant and access to non-credit classes on a space available basis.
BILL MCDONOUGH ON SEPT 1
Clyde informed members that Bill McDonough is responsible for
looking at environmental concerns connected with economic bottom line considerations. Bill was able to create an office furniture and
carpet manufacturing company that takes in water and outputs water that is
cleaner than the water coming in. He’s
been so successful in design that Ford Motor Company has hired him to build the factories of the future. We have access to Bill through David Cole and he will
be visiting Maui.
Clyde asked if anyone was interested in the area of preserving the
environment and finding an economic solution for where Maui’s people will be
working and sustaining themselves to engage in conversation with Bill on
September 1st at 5:30pm in Pa`ina.
UPDATES: REORGANIZATION
Concern was expressed over the cost of reorganization. Reorganization strategy needs to be justified before the Board of
Regents and everything needs to be worked out in terms of additional administrative
costs. If there are any additional costs
it will be closely supervised.
STATUS: FARMERS’ MARKET, DRIVE-IN THEATER, SWAP MEET
A proposal will be presented for the farmers’ market.
The drive-in theater contract has been forwarded and that
will be happening mid September or early October. Student Government will be
hosting their Friday Night Flick.
We will be meeting with Wil Wong
regarding the swap meet.
Announcements:
- Clyde reported that Shannon Kaahanui was recruited to HPU.
- Patricia Duckworth is doing a
fundraising play at Iao Theater for Women
Helping Women and AIDS.
- Student housing timeline was
handed out by Clyde.
- Deadline for response for
Mental Health Conference being held on October 29th is August
31st.