Reversal Budgets and General Fund Restrictions to Assure Timely Repayments: Due
on the 15th Updates, flo and David
Grants, PIs and their
relationship to MCC Goals
Flex Scheduling Status: Diane Meyer
Lahaina Ed Center Advisory Committee
Executive Committee Meeting Minutes
September 20, 2005
, Library Conference Room
Present: Pat Adams,
Pam Hoopii, Dan Kruse, Diane Meyer, Jeannie Pezzoli, Suzette
Robinson, ClydeSakamoto, Frances Segundo, Mona Stevenson, Alvin Tagomori, David Tamanaha
Jay April’s response to a letter sent by Ken Nomura (DOE)
and Clydeto the Akaku
Board was distributed to committee members. Executive Committee members
were asked to assist with communicating the college’s concerns to the DCCA Director.
2. Distribution of Information
Information from the Chancellor’s office will be distributed
via email to Executive Committee. Executive Committee members should review
information and forward it to their respective groups for additional dialogue. All
“call to action” emails should be forwarded to respective groups.
RDP funds have now been included as part of congressional
WIA Reauthorization legislation. Copy of the legislation, page 573, was
circulated among committee members. Authorization language will possibly
give us a higher level of funding if appropriations are made on a more
consistent basis through the year 2011.
4.Student Recruitment/Marketing Calendar
Alvin gave an update on student
Pat and Alvin are
working with Saedene from SAE Design on a “pull up”
poster to market the College.
Alvin will be working with David T.
to finalize agreement with Ann Wallner.
A CD describing the college is being developed. The CD
will include a welcome from two students, a couple of commercials, the catalog,
and pictures of the campus. It is planned that the CD will be
completed before October 11.
The student housing project has started; however, the
project could be delayed. Katrina may impact our ability to get materials for construction and
title transactions with A&B were more complicated and lengthy than
expected. We may not be completely done with the 400 beds before
the semester begins. We should know by January 15 approximately how many
beds will be available. Dean was asked to obtain more definitive information
Alvin is developing a student life
proposal on governance and activities. Scott Ducket
also is working on a proposal for Agora.
The following are also being worked on.
Firming up a name for the facility.Lui will be working with Lau`uluto recommend a name.
Alvin and David will be looking at a safe pathway to and from the college to address safety concerns.
Clyde and Alvin will be meeting with MEO on a
possible shuttle service.
Meeting with Agora to discuss what computing internet access students would have;
either cable service from Time Warner (Road Runner) or microwave shot.
Getting press releases out. Information on
room rates will not be available until November. College needs to press to get information out sooner.
Clyde asked that he and David be included
in student housing meetings to accelerate construction.
Draft of the WASC Campus Progress Report was distributed to members for review.
Suggestions can be forwarded toClyde and Pat by September 21, . Deadline to Mike Rota is September 26.
Discussion was held on the planning process for program
health indicators. The dialogue focused on parts of the template that the UHCC
Dean of Instruction and Institutional Research group have
developed to meet WASC standards. Additionally, PHIs
for each program need to include reports on their action plans for the past year and
plans for the next year. Validation for each program should contain
details of progress, challenges needs as well as plans. Program Coordinators would benefit from feedback: need
to follow up and provide each program
with an assessment on how its doing. Jeannie shared Santa MonicaCommunity College’s model which received
accreditation commendation on their process for reviewing program performance.
A campus committee consisting of members from the faculty senate
and administration reviews PHIs and makes
recommendations to the program people for the following year. The dean
and program faculty follow up on recommendations. It was noted that
we should have an independent campus and community group develop
recommendations or develop a process that allows instructional review to come from programs
themselves…rather than the Chancellor having to draft the instructional review and
overall program summary.
flo and Suzette have been meeting with
program coordinators to develop more equitable workloads among coordinators. Other strategy may be to address workload issue
administratively; to administratively (deans, director and chancellor) support programs to relieve coordinators.
Suzette, Lynn, and Jeannie conducted workshop on program
review. Faculty were given the option of using
either the old or new template. Analysis and budget implication pieces
6.Deficit Reversal Budget
All but one has been received; waiting for last piece from
instruction. When all received, will bring to Executive Committee. Total of
little over $500,000 of potential resources earmarked; need to repay $250,000. Faculty with
supply requests can get support for instructional needs from the Foundation if
needed. Suzette noted that folks should review what was stated when their
foundation accounts were established. Purchases need to be consistent with what the initial
purposes stated. Signatories should also be checked to be sure they are current.
Committee members were asked to inform Clyde if purchase requests were outside
of the purposes of their Foundation accounts. These unusual but essential
instructional purchases could then be made with requests to institutional advancement funds.
Concern was raised on how complicated it was to get gifts donated for
personnel-related initiatives. We should be able to figure out a smooth way for people to give us money for staffing.
David will follow up.
Questions regarding grants were raised: How do we know
which grants to pursue? Who makes that decision, an individual, a group? Is there a criteria?
Do we have a policy? How do we know what grants are worthwhile
pursuing? Generally grants are developed at faculty, staff, or
administrative initiative to advance the MCC Strategic Plan. The college will only
support grants consistent with its Strategic Plan. We should pursue in a
directed fashion those grants that move towards our strategic plan goals.
We are looking for larger rather than smaller kinds of opportunities.
It was noted that we should have someone (a grants writer) who can focus
on grant opportunities and who can work with faculty to pursue those opportunities. Clyde will talk toJanet Six about talking with the Academic
Senate on grant opportunities. It was suggested that Duke Enomoto also be invited to the Academic Senate to talk about the financial
preparation critical to writing and submitting grants on a timely basis.
A resolution in support of flex scheduling was passed by the
Academic Senate. There are about 11 classes that were proposed to be scheduled to be offered as flex classes during
the spring. There are a number of issues that still need to be addressed: absence of any
written proposal, no report submitted of past flex class experiences,
possibilities of jeopardizing students’ financial aid and inviting possible
findings of problems by the USDE, WASC student notification requirements
(conflicts between refund dates state in the Catalog and those created by flex
schedules), short time between classes, decrease in enrollments in past flex
classes, prospective default and compliance threats related toMCC’s
financial aid status. Some suggestions given to help resolve some of the issues
were to check if financial aid students
taking flex classes could be flagged in Banner, start with a more manageable
number of flex classes, have a point person to handle all the details of flex
scheduling, inform students by including information in Banner, in the schedule
of classes, and at financial aid orientation, enlist “flex” faculty to track students, and by having
instructors include information in their
course syllabi to give to students on the first day of classes. Dan, Diane, Suzette,
and Alvin will meet to discuss next steps. Dan will clarify the resolution
and check to see if John Pye’s report is available as well as any
materials in the form of a written proposal.
The Community Forum will be held on October 11. Suzette will work with
Eryck Quesada to get information regarding the forum
loaded on to the web. Diane Meyer has the list of invitees.
Committee members can review the list and inform Diane of any additions.
10.LahainaEducationCenter Advisory Committee
Clyde asked for suggestions on possible
members to serve on the Lahaina
Education Center Advisory Committee. Keoki
Freeland with the Lahaina Restoration Foundation; Kevin Baptist,
Bank of Hawaii Regional Manager; Mike Nakano, Lahainaluna
High School will be asked to serve. Hope to finalize membership in a month.
11.“The College on Maui”
The committee will be recommending toEryck
Quesada that we italicize “The College on Maui” on the MCC website. It was
also suggested that the print size for “The College on Maui” be slightly smaller than the print
size for “MauiCommunity College.”
was suggested that we begin pursuing our name change. Dan will bring
discussion on name change to Academic Senate.
Alvin reported that at the Student
Government meeting a question was raised about the tech fee. A resolution
was passed last year but was dropped because of the tuition increase.
Tech committee resurfaced the establishment of a tech fee at Academic
Senate. This is a new proposal and therefore will have to go through the process of
consultations, public hearings, etc.
Written documentation on MCC’s
reorganization should be done within a month. It is anticipated that our reorg after union consultations will be forwarded to the Board of Regents in March or
April of next year. Frances Segundo noted that flo
was to conduct a followup
meeting with the Civil Service staff.
Alvin announced that Carl Perkins funds will cover travel
costs for Jane Jarrowto come to campus on October 12.