Clyde reported on meeting convened by Pat Hamamoto of the Department of Education and John Morton around the issue of the Southern Regional Education Boardís data
analysis and assistance to high schools around the country. They are
working with approximately 150 high schools and specifically with the Community
Colleges League for Innovation. They have teamed and developed a process
for analyzing how high schools are performing and collaborating with community
colleges. Board member Gene Bottoms described being on Maui and interviewing a class of King Kekaulike students
and found that many of the courses students were taking did not prepare them
for college level entry or to enter
MCC. Students were not aware of what was required at MCC; they did not
realize that they were required to take a
placement test and that they may be required to repeat courses they were taking in high school at MCC. Bottoms used the anecdote to challenge
community colleges to look at what weíre doing to so see if we are giving our students and parents a true picture of what
to prepare for and expect.
Alvin was asked to follow up on our EOC process to see whether we are offering COMPASS placement tests at the high schools
via our server. Miki mentioned that we no longer have the high school
outreach counselor position that was dedicated to meeting with the high schools. Clyde suggested looking into reassigning
a position for this function because of the apparent need to reach the high school students. This discussion will be continued at
the next meeting.
Jeannie reviewed the Data
that shows a drop from semester to semester. Various possibilities for the drop
were discussed and Jeannie was asked to take a closer look at whether there was
a pattern of student percentage declines by discipline.
David reported on the
Administrative Services Office program review. He summarized the Assessment
Survey for the Calendar Year 2005. Data showing the number of completed
transactions by staff in the business office and comparisons to the other community colleges were distributed. It was noted that
MauiCC had a high number of transactions with a lower number of staff when
compared to the other CCís. Staff is being added. A
consolidated list of priorities was distributed and summarized.
staff members reviewed their specific department reviews. Copies of
reports were distributed.
Business Office. Cindy Yamamoto reported on the training activities that were
conducted during the past year and projects that are being planned, the
development of an on-line calendar and a reference manual, and the filling of
position vacancies. Challenges facing the filling of civil service positions were discussed.
Personnel. Debbi Brown reviewed Personnelís training, accomplishments and
challenges, one of which is timely payroll and improving the turn around time.
Maintenance. David summarized operations & maintenance department.
The department is working on reducing their vehicle fleet, disposing older
vehicles not worth keeping. They are focused on filling positions so they
can begin to address preventive maintenance and replacing old
Computing Services. Steve George summarized the graph on the Comparison of Community
College Size, Responsibilities, and Staff Size which indicate the need for
additional staffing. Staffing need include creating another IT
Specialist, an IT Specialist for the Outreach areas, and a full-time
secretary. Discussion was held on the recommendation by the Computing
Services staff on the replacement of Steve George on his retirement. Staff would like to have an administrator, not an APT to oversee the operation.
Discussion of ORS to RCUH movement should include more detail.
David and his staff were
commended for doing an exemplary job on their program review.
flo reported that ACCJC will
encourage comparing departmentsí program reviews across the system.
However, we continue to be further
along with this process, so this UHCC System wide criteria and process will be
a challenge and concern. A group made up of Chief Academic Officers,
Chancellors and others will be coming together to develop a template to bring back to the campuses. Clyde will be one of two Chancellors joining this UHCC Program Review
flo provided a brief
overview of the instructional program reviews and what will be expected for
future program reviews. Systemwide there is concern over definition of
the data, utilization of information. In talking with faculty in the
system there is a preference for a level of consistency while allowing for
specific differences based on campus needs.
Clyde asked for an Instructional and Academic Support
Summary based on a longitudinal view of each of the programs and a response
that meets all of the criteria identified in last yearís Program Review for
this year. We need to follow up on what was previously identified to be important in this yearís process and assure that this occurs.
There should also be an integrated priority of budget requests from the Vice
Chancellor to reflect a single list for both Instruction and
Academic Support. Recommendations in terms of specific and
prioritized budget requests and action plans for Instruction & Academic
Support will be presented at the next meeting.
Enrollment: Fall enrollment is at 2,409. At this
point it looks like we will be at the same level as last year. Outreach
numbers were not available.
Tuition, Fees, Special
Funds: David reported that
revenues are at $1,540,000 to date. The
$478,000 amount reflects a debit balance (student who did not pay).
Compared to August 15 of last year we are 6.6% above last
Evening Enrollment Marketing: Have
found that evening classes are lowest enrolled classes. flo is suggesting
that we consider starting evening classes at instead of .
Clyde asked if marketing for specific evening classes is
being done. flo will check with Suzette and report back to the committee.
Strategic Action Plan
Goals and Teams : Copies
distributed to committee for review and feedback. The
document will be loaded on web when done.
Content of Meetings: Following up on Leadership, set for New
Faculty/Staff Orientation, agenda for Convocation complete.
Budget: David reviewed the draft budgets for fiscal
year 2007. The budget cannot be finalized until registration
is complete and all tuition fees are collected, however for initial spending
purposes, we can proceed with these drafts as a guideline. Members were
asked to inform David if they find any errors in the
draft. Vice Chancellors have the prerogative to reallocate within their budgets for lectureships, supplies and/or equipment
as they feel necessary. Instruction will review their budget to reallocate some funds to supplies.
Marketing position description draft was distributed for information
WASC self study is continuing to be refined.
US news & World
Report ad is being worked on and
will be distributed.
Frances questioned if civil service
positions could be converted to APTís.
Debbi Brown explained that this would be difficult; it involves
bargaining unit issues.