Executive Committee Meeting Notes

Friday, September 28, 2007

8:30 a.m., Ka Lama 102

In attendance:  Ekela Kaniaupio-Crozier, Robin Felber, Laura Lees for Michele Katsutani, Katie McMillan, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Frances Segundo, Mona Stevenson, Alvin Tagomori, David Tamanaha

Agenda Item	Discussion Notes	Action Items
1. Issues/Problems: Kulanaa’o resident       complaints	▪ Air conditioning, dust, no elevator & no laundry facilities are some of the complaints received.	▪ Portable AC units are being offered as an option ▪ Watering down areas will be suggested to help contain dust ▪ Laundry room will open this week ▪ AT and CS will continue to monitor
2. Issues/Problems:       No smoking on campus	▪ Enforcing the no smoking policy on campus continues to be a challenge ▪ Avenues to increase awareness were discussed such as posters in classrooms, campaigns; tie in with State campaigns.	▪ No smoking policy will be included in campus literature, e.g. Schedule of Classes and student handbooks ▪ Brochures need to be updated with current information ▪ Designated smoking areas will be publicized on maps ▪ Security will be asked to inform violators of the policy ▪ Katie & David will work with Jill to improve and develop signage including maps & will provide update at next meeting ▪ Campus maps should identify designated smoking areas ▪ Student Government will conduct anti smoking campaign ▪ David and Katie will report at next meeting
3. Process for distributing reports from and obtaining feedback to Executive Committee	▪ Michele shares minutes with Academic Senate ▪ APT & Civil Service members encouraged to go to minutes ▪ Little or no feedback from Civil Service, staff does not have time.  Frances identified civil service challenges such as prioritizing; increasing workloads. ▪ Lau’ulu – hosting a meeting before the BOR meeting on Maui ▪ ASMCC –   Exec Committee agenda is reviewed and discussed at their Thursday meetings.  Executive Committee liaison attends Exec meeting and presents any concerns.  Conducts Wednesday informational NAP meetings. Webpage available for students for feedback	▪ Reps were asked to look at ways to encourage feedback from their respective groups and report progress at next meeting ▪ Business office process is being developed to help improve processing & turnaround time
4. Latest Fall enrollment	▪ Enrollment is at 2962. Peaked at 3019 on 9/4/07. 41 students were purged for nonpayment. 22 complete withdrawal. 6 more students enrolled.	▪ Distribution of majors among counselors, faculty and other support staff will be presented next meeting by AT
5. Tuition Fees Special Fund	▪ Currently at $2,075,387 ▪ Collective bargaining allocation more than expected ▪ Projected carry over is $247,000 ▪ $24,000 for electricity from System but no additional support expected ▪ we need to look at energy savings measures	▪ Final Fall TFSF will be reported when FMIS reactivated ▪ Additional resources to be applied to reserve in anticipation of possibly higher electricity costs ▪ Work orders should be submitted for Hale AC units which are not working properly ▪ Grounds work should try to be schedule so noise won’t interfere with classes in the Hales
6. Civility on campus	▪ Chancellor’s email updates have been appreciated via maui-announcements and were encouraged	▪ Clyde will continue updates via Maui-Announcements ▪ Clyde asked to intercede when email dialogue gets testy
7. Kulanaa`o – how to turn the availability of student housing units into an advantage as they open after the start of the Fall semester.	▪ Small groups were formed to brainstorm ideas ▪ The following were suggested: Ex-Offenders (Reintegration)             Enrolled at MCC Agora Market Statewide Guest/Visiting Faculty Temporary Nurses/UH Interns Non-Credit Elder Hostel Lahaina Students Short-term Stays i.e. Speech Tournament Conferences Identification of different wings of    Married students    Families Package for Summer    Classes + housing + recreation Students at home – dorm    Criteria    Rules (once a week cleaning) Include part time students (case by case)   Currently students need to e at least half time   (6   credits) Mainland Students/Fall semester Study Abroad Program for housing External Support for Student Housing Cost Adjust Price Point	▪ Alvin was asked to lead effort to look at strategies, everyone encouraged to provide continued input
8. Proposal for community based job training initiative	▪ Working with various county departments to develop proposal	▪ Janet Six working on proposal to be distributed in draft
9. Windmill	▪ Clyde and David have met with Mayor and Water Director Jeff Eng and Energy Coordinator Victor Reyes and they are receptive. ▪  David working on anemometers	▪ Clyde will follow up with Mimi Hu ▪ David will work with Steve Johnson and Andy Carson to place windmills on prospective sites
10. University Center	▪ Karen provided updates	▪ Karen continuing to improve reporting data; asking for DT’s assistance with prioritizing Brad and Kris’ focus
11. Molokai Option Extension	▪ J.Morton supports us pursuing to protect the option to purchase the land site on Molokai	▪ A request for an extension on the option to purchase will be submitted
12. Hale Akua	▪ Clyde provided updates.  We can begin scheduling short-term use of Hale Akua	▪ Clyde encouraged everyone to submit requests to him for usage
13. Pacific Radio Group	▪ Partnership agreement with Pacific Radio Group has been forwarded to the system office for review and signature.	▪ October 15^th is target effective date.
14. Palauea	▪ Clyde updated. University cannot indemnify County. Land access may occur via MCC acquiring a no cost 99 year lease from Maui Coastal Land Trust who would receive the land from Dowling Company.	▪ Clyde & Ekela will update Lau’ulu ▪ David & Clyde will follow up lease proposal to BOR
15. Fall enrollments & targets	▪ Alvin reported he & David met with Kris Shibano & Carol on improving data gathering solutions	▪ Alvin will provide update at next meeting
16. Water forum	▪ Maui Tomorrow  would like College to host a 2-day water forum on campus in late November, early December	▪ CS and A. DeRoode working on enlisting full spectrum of views and expertise on water for Dec 7-8 forum
17. VP Morton visit	▪ 50 unbudgeted temporary positions were reviewed ▪ To identify full position counts where we can assign unbudgeted temporary positions to permanent position counts ▪ Instruction is priority. 15 identified by Suzette ▪ Other campuses may transfer their counts to MCC ▪ Instructional designer; 7 year temporary lecturers who meet MQ’s are priority ▪ Frances inquired how APT positions would be affected. Does not affect APT positions. ▪ Special acknowledgement was made for Bradley Duran’s contributions in providing statistics for Achieving the Dream.	▪ Suzette working to identify position counts affected
18. Campus Mascot	▪ Robin Felber asked the committee if ASMCC could pursue identifying a campus mascot.	▪ Alvin will check on the process for identifying a campus mascot