Executive Committee Meeting Notes

Friday, August 8, 2008

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Herman Andaya, Ekela Kaniaupio-Crozier, Kim Gray, Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori

Guests: Debbi Brown, Mikahala Helm, Kiope Raymond

Attachments

Agenda Item	Discussion Notes	Action Items
1. Enrollment Report - Alvin	▪ 2,710 registered for fall (2,595 last year); 227 students may be affected by purge; 2,041 fall applications (1769 last year); 687 summer (683 last year) ▪ Student housing resident count:  Hale Haumana, 24 students; Kulanaa`o, 70 students (6-10 continuing students) ▪ Enrollments by major shared; new student orientations well attended (354 students) ▪ Student Services and everyone who has taken part in cooperative joint efforts commended for being proactive with orientations ▪ Considering online New Student Orientation; Kapiolani CC has one in place ▪ Low enrolled majors: Suzette reported on progress & plan of actions	▪ More assistance needed to recruit housing residents
2. Academic Affairs - Suzette	▪ Successful retention report shared.  Dialogue occurring with faculty in courses where retention rates may be low ▪ Successful strategies noted:  assigned counselors; student contacts; selective criteria (admission to college is open, but programs can be selective); program orientations, highly motivated students because of low-paying jobs; students not encouraged to work; financial support; study groups; mutual support in cohorts ▪ Weekend College update:  46 attended informational session; 26 students already have credits, Sociology teacher is Loren Lapow; English 100 has 20-23 students, instructor TBA ▪ Authorization to Plan for Applied Engineering Information Technology, Sustainable Sciences and Gerontology sent to VPs for reviews.  Applied engineering and IT program plans are being created ▪ Dental Hygiene pre-accreditation visit on Oct. 9-10, 2008; forms have already been submitted ▪ OCET has been utilizing the Rapid Response fund; last year $40,000, this year $140,000; employers who laid off at least 50 employees are eligible to have their employees receive a tuition discount ▪ Ed Center enrollments: Molokai – 185; Lanai – 21; Lahaina – 56; Hana – 14 ▪ Class Cutting:  Next class cutting is August 14.  Classes with 50% or lower enrollment will be considered	▪ Department chairs are following up with continuing students who have yet to register ▪ Reasons why particular programs have high student retention and success rates should be shared with faculty ▪ Should feature recruitment advertising on MCC TV ▪ Curriculum Committee also needs to review ATPs ▪ Need to address on future agenda: math requirement; appropriate preparation for COMPASS ▪ General faculty should be apprised of visit ▪ Suzette to find out how many students are Molokai Ranch employees. ▪ Students should be told that they can contact instructors when attempting to sign up for a class. ▪ Students should also consider and be encouraged to take other classes, such as business and HOST, that do not have pre-requisites ▪ Next year agenda: what we can do during the summer to prepare students for fall courses, e.g., math
3. Administrative Services ▪ Revenue and Budget Update ▪ Campus Budget ▪ Update on RFPs, RTRF,       O&M, etc.	▪ $10 million cap for the entire system ▪ Received 4% reduction in base budget and 4% restrictions; more may be coming  ▪ System has indicated plans to take $500,000 from the enrollment growth fund ▪ Draft budget shared ▪ Although restrictions and reductions are imposed, our outlook may be OK if enrollment increases ▪ Banner Assessment:  considering using the assessment to support a system-wide IT facility ▪ Prior year’s carryover balance: $304,949.  Some colleges have $1 million balances due to decreases in student enrollments.  System working on a possible re-distribution of these balances to other campuses ▪ Projected carryover balance:  over $200,000 ▪ Proposal from Pukoa Council – student tutors to benefit Native Hawaiian students added to budget request ▪ Culinary RFP resubmitting; PV RFP – on the back burner until reorg is complete; Windmill: Alex and David identified possible locations; looking at Waihee site	▪ Need to look at economic diversification and sustainability ▪ Need to communicate with employers ▪ Submissions to campus budget process must be timely in future years
4. Chancellor’s Report	▪ International report ▪ Achieving the Dream ▪ UH Executive retreat 8/29 ▪ ▪ Strategic Plan outcomes – benchmarks being prepared for BOR ▪ NSF:  Head of NSF will be here on August 21 and again in December ▪ Publication of the Algebra II test given to students who have completed Algebra II at both DOE schools and community colleges; results not very promising; math summit is planned ▪ State Ethics Commission policy  ▪ BOR will meet on Maui on October 23^rd this year (not November) ▪ Slipper Tours will occur again this year ▪ UH Athletics Pride Day:  Governor’s initiative; encourages people to show support by wearing school colors on first Friday of the month. ▪ UH response to the economic downturn	▪ Suzette asked to work w/Alice on report ▪ ATD to be mentioned at Convocation ▪ Suzette & David will attend retreat for Clyde ▪ Suzette to review accuracy of data  being used in Strategic Plan reports.  Need to focus on community economic employment and connection to our educational efforts. ▪ Suzette to identify programs that could be funded by NSF (e.g. math instruction, biology, ocean science). ▪ Ethics document will be distributed. ▪ We should work with employers and see what new opportunities are emerging
5. BOR proposals	▪ November: Authorization to Plan – Applied Engineering & Information Technology; Conveyance of Property at Palauea (Maui) ▪ January: Authorization to Plan – Gerontology & Sustainable Sciences ▪ Spring: Program Plan: Cultural and Natural Resources; prospective  name change from Maui Community College to University of Hawaii – Maui College ▪ TBA: reorganization	▪ Hale Haumana Student Housing fee increase proposal by Alvin in spring
6. Convocation Plan	▪ Input from Retreat ▪ 3:00-5:30 p.m. on 8/18; proceed promptly (3:00 p.m. food, 3:30 p.m. meeting) ▪ Kaniau Padilla and Leinani Sakamoto as possible chanters; should be at convocation by 3:30 p.m. ▪ Music by Kula Serenaders ▪ New lecturers should be introduced ▪ Audience response system – turning point ▪ Send out bullets via email on State of the College:  retention, persistence, student achievement as goals; report on the campus; students need to attend classes; liberal education and America’s promise, Strategic Plan goals, Achieving the Dream, budget ▪ Recognitions: years of service; awards; promotion/tenure; new faculty/staff; beyond the call; sabbatical returnees; emerging leaders; Wo champions ▪ Show two videos (load to dvd): Shift Happens, Jan Moore student feedback (need to engage students)	▪ Follow up with Michele ▪ Follow up with Pat ▪ Alvin to look into getting Kukui nut leis for lecturers ▪ Colleen to organize leis for awards recipients ▪ Clyde to follow up w/Chris on food; work w/Chris to have food already on table ▪ Clyde to follow up w/Harold for flowers
7. Upcoming Events	▪ Internal Auditor:  August 11-14, 2008 ▪ Maui Isle Expo:  August 16 & 17, 2008 ▪ Convocation:   August 18, 2008 ▪ NSF Director and possibly Senator Inouye:  August 21, 2008 ▪ First day of instruction:  August 25, 2008 ▪ NSF Day Conference:  December 3 & 4, 2008