Executive Committee Meeting Notes

Friday, June 26, 2009

8:30 a.m., Ka Lama 102

 

In attendance:  Clyde Sakamoto, Suzette Robinson, Diane Meyer, David Tamanaha, Alvin Tagomori, Michele Katsutani, Katie McMillan, Pat Adams

Guests: Steve Kameda, Cathy Bio

 

Agenda Item

Discussion Notes

Action Items

Enrollment and Budget Status: Alvin, David and Clyde

 

Date

Fall ‘09

Last Year

Continuing

New returning or transfer

Applications

Last Year

Summer

Last Year

4-24-09

1223

468

 

 

 

 

 

 

4-28-09

1342

686

1057

285

1593*

1127

1266*

575

493

330

5-05-09

1619

935

1220

399

1251

664

577

398

5-08-09

1740

1027

 

 

 

 

631

425

5-19-09

2060

1251

1494

566

1512

767

726

507

6-02-09

2374

1445

1651

723

1714

941

767

516

6-05-09

2459

1513

1687

772

1755

1003

715*

547

6-25-09

2857

   1846

1798

1059

2130

1337

790

634

*purge occurred on June 4, 2009

  • Science labs could be offered early mornings or Sundays
  • Summer session proceeding without issues
  • $169k net available

 

Vice Chancellor Reports on Priority Preparation Requirements for Fall 2009: David, Alvin, Pat, and Diane

 

·         Facilities maintenance ongoing: painting, lighting, bathroom facilities; will handle additional computer and software installation after summer 2009 session.  Needs:

o   $60k for library atrium skylight

o   $20k for sidewalk repair

o   $20k for ADA doors

·         Parking availability: will need signage, maps, email and website notices for students; to announce at NSOs, Ask Me tables.

·         Bookstore: will need to communicate hours, how to avoid the long lines. Faculty to be reminded about requiring students to purchase only necessary books.

·         Academic Support needs: student help for TLC, Ka Lama Computer Lab, Library, Health Center; more SmarThinking, Turning Point.

·         Student Services needs: APT for transcript evaluation; Financial Aid needs experienced assistance for FAFSA awards; A-4 and A-5 levels needed for Media and Health Center.

·         Overtime needed for Student Services in A&R and Financial Aid.

o   Number of files verified went from 451 to 755 in two years; 1195 potential to be verified. 

o   Average financial aid award period was reduced to 2-4 weeks; now back up to 4-8 weeks.

·         Not possible to hire support positions under current economic regulations; will need to train student help.

·         Education Centers reporting 20-25% increases in enrollment.

·         Will need to clarify Enrollment Growth resources.

·         Older adult students may need more personal attention and assistance.

 

 

 

 

Katie to organize multiple communications about parking availability, bookstore and food service hours; Steve Kameda to email students.

 

Vice Chancellors to report on budget carry-over balances.

 

Orientations to be held for new lecturers, faculty, and programs

 

Sodexo to provide food from first day of class.

 

Swine Flu preparations to continue

 

Other Steps required to Prepare for Record Fall 2009 Enrollment

·         Recycling: need additional rubbish cans to separate plastics, glass, paper, and trash.

 

 

WASC Jr. and Sr. Update: Diane Meyer

 

·         Telephone conference scheduled for 12:45 p.m. on July 14 to discuss ET degree and transfer from WASC junior to senior.

·         WASC senior team to visit campus July 26, 27.

·         To request approval of transfer from junior to senior for Fall 2009.

  • Students to be enrolled in ET program Fall 2010

 

 

 

ATST, Aging with ARRA, Aloha Coalition Status: Clyde

 

·         Maui CC’s Mitigation Proposal being considered by NSF