Executive Committee Meeting

July 24, 2009

Ka Lama  102

 

In attendance:  Herman Andaya, Michele Katsutani,  Karen Muraoka, Alvin Tagomori, David Tamanaha, Bev Lashley, Pat Adams

 

Guests:

 

 

Agenda Item

Discussion Notes

Action Items

Enrollment and Budget Status: Alvin and David

 

 

Date

Fall ‘09

Last Year

Continuing

New returning or transfer

Applications

Last Year

Summer

Last Year

4-24-09

1223

468

 

 

 

 

 

 

4-28-09

1342

686

1057

285

1593*

1127

1266*

575

493

330

5-05-09

1619

935

1220

399

1251

664

577

398

5-08-09

1740

1027

 

 

 

 

631

425

5-19-09

2060

1251

1494

566

1512

767

726

507

6-02-09

2374

1445

1651

723

1714

941

767

516

6-05-09

2459

1513

1687

772

1755

1003

715*

547

6-25-09

2857

   1846

1798

1059

2130

1337

790

634

7-07-09

2996

1991

1838

1158

2254

1440

791

646

7-24-09

3203

2289

1824

1379

2531

1770

840

666

 

 

 

 

 

 

 

 

 

 

 

·         Approximately 40% increase in enrollment over last year

·         SSH:  29,686  vs. 21,170 last year at this time

·         FTE:  1,979 vs. 1,411 last year at this time

·         385 students were purged on 7/17; pre-purge: 3247; final purge on

      August 7

·         Fall enrollment is currently higher than Honolulu CC

 

David’s draft budget is based upon the following projected figures:

·         Fall ’09 - $3,377,590

·         Spring ’10 - $2,286,339

·         Total year - $6,663,929 (last year $4,789,000)

·         David sent a revised summary sheet to Chancellor and vice chancellors

·         Carry-over was reduced from $2.1 million to $1.1 million

·         Projection revised to 25% increase

 

 

Orientations: students, faculty, programs

 

 

 

 

 

Math lab

 

 

 

Laptop initiative

 

·         Department chairs are working with program coordinators to

      develop program-specific orientations. A template of suggestions were

       sent to the program coordinators. Confirmed program orientations

       include Allied Health, Culinary, Early Childhood Education.

·         The first faculty orientation for the summer was held on Monday, July 20,

      2009.  Fifteen lecturers attended.  SLO’s, assessments, course outlines,

      Academic support services were discussed; Student Services, OCET

       presented information.

·         Math Lab: four computers have been ordered; Mike Albert working on

      Room infrastructure to accommodate more computers.

·         A request for 20 more computers will be submitted to the Tech Fee

      committee in September.

·         Maui CC’s proposal to bring John Squires to Hawaii was presented to

     the remedial/developmental committee on Wednesday with a

     recommendation that a proposal be developed.

 

   

 

·                      Maui

·         Laptop recommendation: students pay $75 per semester for netbooks.

·         Dell has received netbook order.

 

  

Update - Re-Org

·         No new information.  Unions waiting for faculty to return to school.

 

 

Update on budget reductions

 

·         No new information regarding reductions.

 

).

 

 

Position update

·         English: Candidate expected to confirm acceptance of position within a few days.

·         ICS Faculty position:  Suzette has received recommendation from committee; will set up interviews.

·         Sustainable Science: 5 applicants; screening committee to review.

·         Construction Academy: applicants interviewed; paperwork being completed. 

·         Assistant Dean of Instruction:  committee interviewed applicants this week.

·         Upward Bound: on third round of interviews; next interview early August; federal office requires master’s degree.

·         EOC Director:  position will be advertised in fall 2009.

·         Transcript Evaluator: Michele working on paperwork to create position.

 

 

Course additions for increased enrollment

Increasing English and math courses; added botany, Hawaiian studies.  Courses are being added according to needs reported by counselors, who are keeping a close check on student needs.

 

 

 

Education Centers

 

·         Lahaina  is reporting a 53% enrollment increase from last year.

·         All centers anticipate at least a 20% increase

 

 

WASC Jr. and Sr. Update

 

·         Conference call held on July 14; WASC Senior review committee commended Maui CC on well-written report.  On 7/26 and 7/27, three-person team will visit, chaired by Dr. Harold Hewitt with team members Dr. E Tao and Dr. E. Ochoa.  Terri Cannon unable to join group. Hotel reservations have been made.  David Grooms is coordinating while Diane is on vacation.  K`a`aike 210 will be set up so team members have wireless access.  If all goes as planned, Request for Transfer of Accreditation will happen on August 24.

·         Suzette has sent electronic version of the narrative of the Engineering Technology program proposal request and transfer documents to Irma (John Morton’s secretary) and Janice Mirashyro (Linda Johnsrud’s secretary).  Suzette also sent binders to Irma for copying purposes so John, Linda, and David will have a complete set of information.  Folders arrived on Wednesday, July 22, 2009.

·         Mid-term report for Junior commission: Maui CC self-identified issues will need to be covered in addition to WASC issues. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Pat will research the self-identified issues to be covered in the report.

Convocation Preparation

 

Fall 2009 convocation scheduled for 8:30-11:30 a.m. on Monday, August 17. 

·         Focus will be on sustainability issues.

·         Sustainability Committee to do live campus survey.

·         Looking into getting a speaker on sustainability.

 

 

 

Katie to talk with Alex de Roode for ideas on speaker.

Informational updates

 

·         Sodexo contract signed and executed; target date August 1, 2009 to transition into management of finances, procurement, and human resources and assist with the management of Paina operations.

·         Nursing building construction underway; completion expected  mid-fall.

·         David added $100,000 to draft operating budget for computer replacement funds .

·         UH President Greenwood will be on island  8/21; lunch conformed in Wailea.

·         ARRA funds: The UH System is asking each of the campuses to put in a proposal for an energy grant.  Stuart Zinner working on proposal focused on PV.   A short-term Financial Aid proposal will address increasing access to financial aid this fall, use funds for overtime and student help and laptops for more stations for students to do FASFA.  Long-term proposal to increase overall efficiency in the financial aid office.

 

 

HOST meeting on Hale Haumana

 

·         A meeting is scheduled for next Wednesday, July 29, to continue discussion of a HOST partnership with resort properties to convert Hale Haumana into B&B rental units.

 

Unspent monies

·         All instructional units have spent their allocated supply money.

 

 

SARS training

Alvin

 

·         A five-day SARS training session will begin on July 27.  Trainers will work with faculty and staff to set up the system and to train users. The first year will be a pilot test of the early alert component.  Faculty will be involved in implementing academic probation.

 

 

Pre-Compass Math Experience

 

·         The pre-Compass math test will be administered through The Learning Center.  Kate Acks has chosen items for the tests that align with Compass and the math curriculum.

·         Students will be charged $40 to cover infrastructure costs.  

·         Testing will begin when student codes are received from the publisher.

Existing process for payment of fees will be researched.