Minutes of Meeting of Friday, July 22, 2011
1. Attendance. The meeting was convened at 8:30 a.m. Present were Chancellor Clyde Sakamoto, Wayne Aguiran, Vice Chancellor Jose Bernier, Cathy Bio, Melissa Bonnin, David Grooms, Kaleikoa Ka‘eo, Stephen Kameda, Bev Lashley, Diane Meyer, Karmi Minor-Flores, Flora Mora, Brian Moto, Colleen Shishido, Allan Pan-Takase, Kyla Wayas, Susan Wyche, Cindy Yamamoto, and Elaine Yamashita.
2. Student Affairs Program Review. UHMC Student Affairs presented its 2011 Annual Program Review Summary, encompassing four general-funded programs (Admissions and Records; Counseling and Academic Advising; Financial Aid; and Student Life) and four federally-funded programs (TRIO Educational Opportunity Center; TRIO Student Support Services; TRIO Upward Bound; and WIA Year Round Youth Services (Ku‘ina)).
3. Other Student Affairs Matters. Student Affairs reported on the following additional matters:
· Summer enrollment is currently 680, versus 653 last year. At present, 2,477 Spring 2011 students are continuing to Fall 2011, or about 57.4%. Non-resident enrollment is 154, versus 132 last year.
· New Student Orientation is being offered, and sessions have already been held. Student Life has planned a number of activities, including a Frosh Camp and Fun Run/Walk in August.
· Karmi Minor-Flores is awaiting word regarding grant funding of TRIO programs. Reductions in financial aid programs may affect TRIO.
· Melissa Bonnin said the Fall 2011 Upward Bound grant application process is likely to be competitive.
4. Launching the University of Hawai‘i Maui College. The Launch Committee has been meeting weekly under the leadership of Vice Chancellor Bernier. On July 21, more than 4,500 alumni were e-mailed and invited to the Launch by the UH Alumni Association. The Committee is securing sound and stage equipment for the August 26 event, and posters and flyers will be done soon. The Launch will be advertised on radio and on the UHMC website.
5. Administrative Affairs. Robert Burton reported on the following capital improvement and repair and maintenance projects:
· Repainting of Ka Lama is proceeding. Job should be completed in time for Launch event.
· New Science Building construction is ongoing. UHMC monitoring progress and contractor work. Occupancy is scheduled for Fall 2012.
· UHMC will bid out construction contract for renovation of old science building (Noi‘i) in April 2012.
· The interiors of two units at Hale Haumana (now Hospitality Academy) will be repainted tomorrow (Saturday, July 23) by campus volunteers and others.
· Renovation of library offices will be completed in August, in time for arrival of new faculty.
The Executive Committee also discussed possible capital improvement projects for the next biennium budget. Among projects discussed were: replacement of the windows and louvers of the Faculty Hale; Hale Haumana renovation; and a performing arts center.
6. Academic Affairs. David Grooms and Diane Meyer reported on the following matters:
· Associate Professor Kathryn Fletcher and Assistant Professor Chuck Carletta will be retiring later this year.
· Recruitment for a faculty position in Hawaiian Studies will be advertised; recruitment for faculty positions in Culinary Arts and Engineering Technology will be readvertised. Interviews for the position formerly held by Jon Lightfoot will be conducted next week.
· New Faculty Institute is scheduled for August 9 – 11, 2011.
· Preparations are being made to provide office space for new faculty.
· A telephone conference call is scheduled for Monday, July 25, with the Accrediting Commission for Schools of the Western Association of Schools and Colleges to discuss the reaccreditation process. A WASC accreditation team is anticipated to visit UHMC in Spring 2013.
7. Upcoming Events. The UH Board of Regents will hold a meeting at the UHMC Kahului campus on Thursday, August 25, 2011.
8. Other Matters.
· Recruitment is ongoing for the positions of Director of Institutional Advancement and Director of Marketing and Community Relations.
· Vice Chancellor Bernier reported that new Voice Over Internet Protocol phones have been ordered for UHMC. The Information Technology Department is preparing for the transition from analog phones to the new VOIP system.
9. The meeting was adjourned at 10:10 a.m.