Meeting of Tuesday, May 1, 2012

Ka Lama 102





1.            Attendance.  Present were Chancellor Clyde Sakamoto, Nicole Beattie, Vice Chancellor Jose Bernier, Damien Cie, Marilyn Umetsu, David Grooms, Kaleikoa Ka’eo, Vice Chancellor John McKee, Brian Moto, Diane Grogan, and Vice Chancellor Alvin Tagomori.


2.            Introduction of AIK Project Director Damien Cie.  Damien Cie, new project director for the Akeakamai I Ka Lā Hiki Ola Mitigation Initiative, was introduced to the Executive Committee.  Cie is completing his PhD at the Scripps Institute, UCSD, with a dissertation on Hawaiian fishponds.  Cie is originally from Wailua.


3.            Strategic Planning Update.  Vice Chancellor McKee reported that he met with Faith Rex, who will serve as facilitator for a strategic planning session.  Rex met with more than 50 Strategic Planning Council members and others.   On Thursday, the planning session will begin with an environmental scan and background, and consideration of institutional learning outcomes (ILOs).  Activities will include definition of ILOs, group sessions on ILOs, and what to do with ILOs.  The group will discuss the process of measuring outcomes over time. 


4.            Community College Institutional Survey.  A free survey relating to institutional policy will be undertaken.  The survey will qualify UHMC for a 25% discount on the next survey. 


5.            Announcements.

·         Scholarship reception is tonight.

·         University Center commencement will be on Friday, May 11, at Maui Beach Hotel.

·         UHMC commencement will be on Sunday, May 13.  UHMC is still negotiating with the Maui Arts and Cultural Center regarding fees for the event.  So far, 132 students have signed up to participate.

·         The Chancellor’s Golf Tournament will be on Saturday, June 30.

·         Ray Tsuchiyama reported that the initial $100,000 Castle Foundation challenge grant for the Institute for Hawaiian Music has been secured.

·         A reception will be scheduled for Chancellor’s Advisory Council emeritus members.

·         Student Government elections are taking place this week.

·         UHMC’s literary journal, Na Leo, will be launched on May 10 in The Class Act Restaurant.



·         UHMC is expected to receive today a report on equipment needs for the proposed Food Innovation Center. 

·         The Institute for Hawaiian Music will perform on May 10.  Student tickets are $10.

·         David Grooms reported that UH System has $2 million in Perkins Grant moneys available.  Over $3.5 million in proposals have been received.

·         Vice Chancellor Tagomori reported that Fall enrollment is currently 2,141, down from last year at this time.  Summer enrollment is currently 625.

·         Nicole Beattie reported that UHMC radio advertisements are now playing on air. 

·         Vice Chancellor Bernier contacted Mānoa regarding the updating of the University calendar of events.  Information regarding the calendar will be circulated.

·         The AIK summer bridge application form is available on line.


6.            Program Reviews.  Vice Chancellor McKee presented PowerPoint slides regarding the 2010/2011 Degree Program Review.  He discussed the need to present evidence verifying that students are meeting degree-level student learning outcomes upon completion of each degree program.  Such evidence must be transparent, and accessible by students.

                The degree qualification profile (DQP) is a framework for defining and measuring the knowledge and skills that students need to acquire to earn degrees at various levels.  DQP provides a common vocabulary for sharing good practice.                  

·         McKee discussed Program Learning Outcome Achievements.  System Data provides a snapshot of how programs have performed, as summarized by “Healthy”, “Cautionary”, and “Unhealthy” ratings.  Data looks at previous year.  McKee discussed a Rubric for Evaluating Program Learning Assessment.  He is considering a 4-point rather than 3-point Rubric for evaluating programs.  Certain criteria are not yet measured, such as, for example, community engagement, and policy and planning.

·         Community Engagement.  McKee said that 13 programs have community advisory committees.  Seven programs do not have active advisory committees.  There are some advisory committees that meet very infrequently.  Those programs are being reviewed.  McKee stated that programs must have a structure in place to engage the community so as to develop a strong program.  Establishment of an effective Advisory Committee is a minimum qualification.  Other examples of community engagement include bringing community members into the classroom, site visits, and service learning.  Community engagement allows students to be better prepared for work when they graduate. 

·         Program Goals.  McKee distributed a handout on Program Goals.  All programs have goals.  Most goals have not been developed in partnership with an advisory committee.  The HOST program is an example of a program with strong goals developed with an advisory committee.  Many goals are not measurable.  Work is occurring on developing SMART Goals.  Previous year’s goals in general are not addressed.  McKee emphasized that program review occurs year-round, not just something done in a rush at year end.

·         Budget Requests.  McKee discussed a handout on UHMC Degree Program Review Budget Requests that are being considered for funding.

·         Areas of Concern.  Among areas of concern are that not all programs have active advisory committees. Programs also need to establish SMART Goals.   Institutional Learning Outcomes must align with Program-level assessment.


Chancellor Sakamoto suggested that another gradient between Exemplary and Acceptable be considered in the Rubric for Evaluating Program Learning Assessment.


7.         UHMC Student Affairs Annual Program Review Summary.  Vice Chancellor Tagomori discussed the Student  Affairs Program Review.  Among points discussed included:

·         The Student Affairs Program Mission Statement. 

·         Student Affairs has four General Funded programs and four federally funded programs (3 TRIO and one WIA).

·         Student Affairs receives $1.5 million in extramural funds.

·         Over a five-year period, financial aid applications have increased from 1,812 to 5,501.  Pell grants have increased from 634 to 2,057.  The number of financial aid recipients has increased from 1,098 to 2,844.  The total dollar volume of financial aid has increased from $4.93M to $20.45M. 

·         Counseling:  In Fall 2010, 3,169 students were counseled.  In Spring 2011, 2,492 students were counseled.  645 transcript evaluations were done and 490 advanced standings were processed.  Course offerings have increased 50.1% since Fall 2007.  Despite the long-term increase in number of students and course offerings, the number of General Fund counselor positions has increased by only one.

·         Quality of program review assessment varies, especially with state-funded programs.  Assessment of Federal-funded programs is more consistent due to agreed upon goals or targets.  Federal-funded programs incorporate UHMC and UH system goals of access, retention, persistence, transfer, and graduation/job placement.


             As a result of program review, Student Affairs has plans for improvement:

·         Provide input and support for Lau‘ulu’s student support services proposal.  Student Affairs is not yet prepared to come forward with a budgeted proposal.

·         Implement Customer Relations Module by working with the Director of Marketing and Community Relations.

·         Assign a counselor to each classified student and have each student contacted, including unclassified students.

·         Close the loop on assessment and adopt a rubric for assessment.

·         Initiate a comprehensive marketing effort and follow up for all potential students by Admissions & Records, Counseling, Financial Aid, and Administrative Affairs.

·         Strengthen activities at Kulanaa‘o.


                The Committee discussed implications of the Student Affairs annual program review and the following resource requirements:

·         Loan Management Specialist, Financial Aid.    Student Affairs has identified a need for a Specialist to analyze loan default rates for those most at risk and provide individualized counseling.  Default rate is closely tied to withdrawals.  Therefore, retention and persistence affects UHMC’s default rate.  Financial Aid Office has software that identifies people in a cohort and facilitates communication with them.  Financial Aid works with Student Life regarding financial aid and loan status matters.  Student Affairs recommends a more comprehensive loan management plan that emphasizes development of life skills for students and targets those at higher risk of default, such as freshmen and first-time borrowers.

·         Transcript Evaluator, Counseling.  The Committee discussed the need for transcript evaluation services and issues relating to having such services performed at the System level versus on-campus.