Meeting OF Friday, April 19, 2013




1.            Attendance.  Chancellor Clyde Sakamoto convened the meeting of the Executive Committee at 1:33 p.m.  Present were:  Nicole Beattie; Interim Vice Chancellor Debasis Bhattacharya; Kim Gray; Diane Grogan; T. Karen Hanada; Tim Marmack; Vice Chancellor John McKee; Diane Meyer; Flora Mora; Brian Moto; Deandra Perry; Vice Chancellor David Tamanaha; and Ray Tsuchiyama.

2.            Lāna‘i.  Chancellor Sakamoto reported that he and others are reviewing an opportunity to submit a proposal to Lāna‘i Resorts for activities and programs relating to island sustainability. 

3.            TAACCCT Grants Program.  The U.S. Department of Labor has issued a notice of availability of funds and solicitation for grant applications for the Trade Adjustment Assistance Community College and Career Training Grants Program.  UHMC administrators and faculty are reviewing the solicitation for possible funding of education and career training programs.

4.            Legislature.  UH Maui College administrators have been informing State legislators about UHMC’s budget and operations.  A bill currently pending in the Legislature would appropriate $4 million for the UH Community College System.

5.            ‘Ike Le‘a.  Vice Chancellor Tamanaha reported that a punch list of remaining construction issues is being addressed.

6.            County Grant Requests.  UHMC has pending requests for a $250,000 County grant for Nursing and Dental Assistant Programs, a $50,000 grant for the Cooperative Education Program, a $15,000 grant for the Ka Ipu Kukui Fellows Leadership Program, and a $50,000 grant for the UHMC Center of Health Awareness (Center on Aging).  The County Council is reviewing the County budget.

7.            Projected Number of Graduates.  A table showing the projected number of 2013 graduates was distributed to Committee members.  The table lists the projected number of degrees and Certificates of Achievement by program.

8.            UHMC Budget.  Vice Chancellor Tamanaha reported that UHCC System has allocated a $2 million budget reduction among the community colleges; however, UHCC System is also allocating $1 million in funds among the colleges.   The net effect of these reductions and additions to UHMC’s budget is a negative $218.

                It was noted that travel costs for UHMC total more than $200,000 a year.

9.            2011/12 Degree Program Review.  Vice Chancellor McKee led a discussion on 2011/12 Degree Program Review.  He observed that, two years ago, UHMC established a new institutional assessment committee that met and created a new rubric that was was discussed by the Vice Chancellor with program coordinators.  An updated handbook for program review was produced, including a rubric, program learning outcomes, and general education learning outcomes (CASLOs).  Since then, UHMC has also developed institutional learning outcomes that provide a framework for reviewing program and college-wide outcomes.  Faculty have assisted in developing program learning outcomes and institutional learning outcomes. 

                The 2011/12 Degree Program Review has a page for each program and includes scores for each program and for the College as a whole.  The scores show that some programs are doing well and others are not.  Some are engaged with community and advisory committees, while others are not.  McKee will meet with all program coordinators to discuss the Review and program scores.  Newer programs may need time to build and improve.  Some of the older programs may need help to be more responsive.

                McKee distributed copies of two other documents:  2011/12 Degree Program Review Goals; and 2011/12 Degree Program Review Resource Requests.  The Committee reviewed and discussed the documents.  All documents are intended to be published and made available to the public.

                McKee noted that Degree Program Reviews do not necessarily acknowledge the role of, and need for, administrative and clerical support to achieve degree program goals.

10.          Clerical support and workload.  The Committee discussed issues relating to clerical workload and distribution of clerical support among instructional and extramural programs.  Among issues discussed were the development of Banner schedules, processing of personal travel associated with business travel, procurement and the use of Superquotes, and the need for additional clerical staff.

                Tamanaha distributed drafts of procedures for business travel involving personal time.  The Committee was given drafts of a Travel Request Check List for Inter-Island [Travel]; Travel Completion Report Check List for Inter-Island [Travel]; Travel Request Check List for Out-of-State [Travel]; and Travel Completion Report Check List for Out-of-State [Travel].

11.          Information Security Compliance Assessment.  Interim Vice Chancellor Debasis Bhattacharya reported that UH Maui College was subject to an information security compliance assessment.  The Assessment is dated March 11, 2013.  The Assessment recommends use of background checks on new, incoming personnel in specific positions that have access to, or manage, sensitive information.  The Assessment also recommends use of cross-cut paper shredders and adoption by Student Financial Aid of a record retention period that minimizes risks relating to inappropriate exposure or unauthorized access to sensitive information.

12.          Emergency Exercise.  An emergency field exercise is scheduled to occur in May.  The exercise will be announced prior to the date.

13.          TB Testing.  The State Department of Health has temporarily suspended the tuberculosis (TB) clearance requirement for school personnel and students due to the nationwide shortage of testing solution required for TB testing.  With the approval of the State Department of Health, UH System has suspended TB testing for students entering in the Summer 2013 and Fall 2013 semesters, effective immediately. 

14.          Student Recruitment.  Nicole Beattie, Director of Marketing and Community Relations, reported briefly on non-resident student recruitment.

15.          University Center Commencement.  T. Karen Hanada announced that the University Center commencement will be on May 10.  University Center anticipates 80 or more graduates.