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Travel guidelines for UH and RCUH employees

The purpose of this page is to provide you with the guidelines, procedures and additional resources you will need when preparing travel for all UH and RCUH employees. These guidelines and procedures apply to all State and extramural sources of funds. RESOURCES UHCC Administrative Procedures -Travel APM 8.851. RCUH Travel Policies and Procedures section 2.601 RCUH Employee Travel eTtravel FAQ Storyboard PCard Travel Guidelines UH Procurement- Kuali FInancial Systems State of Hawaii Per Diem Rates Out of State Per Diem Rates 2016 Standard Mileage Rates for Business Most commonly used UH Travel Forms DISB-4D  Receipt Summary Worksheet DISB-33 Mileage Voucher DISB-04 Manual Travel Form Most commonly used RCUH Travel Forms FAQs Boarding passes are NOT required, HOWEVER, they can be used to substantiate the travel. If wanting to use PCard for Out-of-State Business Travel, contact Business Office for approval. (Provide agenda and desired flight itinerary). Select the most economical and direct route Travel involving Personal Time PCard CAN NOT be used-another form of payment required. If airfare is less than $2499, then one additional Business Only comparison required. If airfare is more than $2499, then 3 more additional Business Only comparisons required. Comparisons need to be done on same day as booking actual itinerary. Refer to Federal Allowable Rate (FAR) If staying at the conference hotel (and it exceeds FAR) no comparisons required. Note: Hotels recommended by conference may/may not be considered the conference hotel. Consult with the Business Office. If staying at a hotel that is NOT the conference hotel and the base rate (excluding taxes/fees) exceeds FAR, two other comparisons are required, based on location to conference site and STAR rating of selected lodging. Lodging receipts are required

Faculty and Lecturer Handbook

The University of Hawai’i Maui College (UHMC) serves the educational needs of residents of the three islands comprising Maui County: Molokai, Lana’i , and Maui. Mission, Vision, Core Values Strategic Plan History There are several resources, policies and procedures that you will need to know and reference while working on Maui campus.  Here are key items for your quick reference and if you need further information, please contact your department chair. Campus Security Campus Health Center Smoking Policy Campus Mail Electronic Mail News at UH and UHMC Telephones Personnel Information Campus Policies Details regarding duty period, exam weeks and what to do when you are absent from campus can be referenced below.  If you need further information, have questions or comments, please contact your department chair. Duty Period Final Exam Week Absence Due to Illness or Emergency Class Cancellation Duty Period  Faculty are on duty from approximately August 14 until May 14 (dates may vary slightly due to calendar changes).  Teachers’ primary responsibilities during that time include conducting assigned classes, attending campus meetings, and performing committee work. One office hour per week must be held for each class taught.  The hour should be scheduled at a time when most students in the class are available, and the teacher should be consistently present during that time.  Each semester, faculty members must post current class schedules and office hours on their office doors during the first week of school and provide a copy to their department secretary. Final Exam Week The last week of each semester is final exam week.  The week begins with a reading day that allows students to prepare for the final assessment. Final exam schedules can be found at insert

Personnel Office

Personnel ADMINISTRATIVE SERVICES- PERSONNEL OFFICE MISSION STATEMENT The Personnel Department serves the employees, and candidates seeking employment to create a skilled and cohesive workforce that fully supports the College's mission of student success. This is accomplished by the department providing outstanding service in all areas of personnel, including recruitment services, administration of policies and procedures, comprehensive benefits, equitable classification and compensation programs, regulatory compliance, and employee relations. PD Generator Performance Eval Special Compensation System Faculty/APT Civil Service Rainbow-Civil Service Internal Recruitment A-E APT application (Form64A) APT Performance Eval Casual Hire Application Casual/Overload Timesheets Casual Form (Form20A) Civil Service application Civil Service Form 17a Conflicts of Interest Disclosure Form (see A5.504; Form pages 22-30) D-60, Direct Deposit Form D-90, State of HI Employee's Designation of Beneficiary Emergency Hire(E-Hire)/Overtime manual E-hire/OT Timesheets (D-55) Go to Fringe Payment Forms. Click on "D-55 Timesheet - Hourly, Overtime, Differential Pay" EUTF Enrollment Form EUTF Life Insurance (USAble Life) F-Z Faculty/E/M application (Form27) Family Leave (FMLA) Request Form FLSA Timesheet Leave card (request) Leave Donation Form OverTime Authorization Form OverLoad Authorization Form Overload/Casual Form (Form20A) Parent-Teacher Conference Form Personal Change Form Performance Eval (Civ Service) Sabbatical Forms (pages 4 - 7) SF-1 (BOR) HRD-1 (Civil Service) Tuition Waiver Form APT Hire checklist D-60 (Direct Deposit Form) Must be typed & signed in BLUE ink (both by employee & bank) D-90 (Designation of Beneficiary) Must be typed, printed on yellow sheet w/instructions on back, and notarized ERS (Employees' Retirement System) Enrollment Form ERS (Employees' Retirement System) Beneficiary Form Must be notarized EUTF Enrollment Form (EC-1) EUTF Life Insurance (USAble Life) Faculty Hire checklist Family and Medical Leave Act (FMLA) FMLA forms WH-380E (Employee)

Faculty & Staff

Faculty and Lecturer Handbook Professional Development Advisory Committee Handbook Guidelines for Tenure and Promotion Contract Renewal Guidelines Assessment Program Review Policies and Procedures Instructional Design Services Forms Classroom Observation Form Instructional Assigned Timed Report Form Administrative Services Business Office Campus Security Operations and Maintenance Personnel Office Accreditation Strategic Planning VP for Community Colleges Presentations Academic Probation Policy Student Conduct Code Grants UHPA - The Faculty Union HGEA UPW UH Foundation R25 Web Viewer eFacilities Aim O&M Customer Request Laulima Kuali Curriculum Management System Pivot RCUH Kauhale Outreach/CRM Software ETRAVEL MyGrants Profiler ePayment PayStub MyUH ADA/504 Coordinators EEO/AA Directors and Coordinators Title IX (Gender Equality) Coordinators UH Computer Virus and Threat Information UH Administrative Procedures UHCC Annual Report of Program Data UH Institutional Research and Analysis Office Work at UH System Office of Human Resources UHCC Office of Vice President UH Office of Research Services UHCC Student Success Academic Senate Curriculum Committee Executive Committee Chancellor's Advisory Council Faculty and Staff Development Fund Committee Strategic Planning and Assessment Student Tech Fee Committee Sustainability at UHMC Fall 2016 Final Evaluation Schedule Spring 2017 Final Evaluation Schedule Statewide Distance Learning Schedule Tenure and Promotion Deadlines (2015-2016)