Travel guidelines for UH and RCUH employees

Travel Guidelines for UH and RCUH Employees

Contact

Delena Fujioka
Phone: 808-984-3375
Fax: 808-984-3201
Email: [email protected]

Hours:
7:45am-4:30pm, Mon-Fri
Closed on weekends and state holidays
Campus location: Hoʻokipa Building

Mailing Address:
Business Office
University of Hawaiʻi Maui College
310 W. Kaʻahumanu Ave
Kahului, HI 96732

The purpose of this page is to provide you with the guidelines, procedures and additional resources you will need when preparing travel for all UH and RCUH employees. These guidelines and procedures apply to all State and extramural sources of funds.

RESOURCES

UHCC Administrative Procedures -Travel APM 8.851.

RCUH Travel Policies and Procedures section 2.601 RCUH Employee Travel

eTtravel FAQ Storyboard

PCard Travel Guidelines

UH Procurement- Kuali FInancial Systems

State of Hawaii Per Diem Rates

Out of State Per Diem Rates

2016 Standard Mileage Rates for Business

Most Commonly Used Travel Forms

Most commonly used UH Travel Forms

  • DISB-4D  Receipt Summary Worksheet
  • DISB-33 Mileage Voucher
  • DISB-04 Manual Travel Form

Most commonly used RCUH Travel Forms

FAQs

  • Boarding passes are NOT required, HOWEVER, they can be used to substantiate the travel.
  • If wanting to use PCard for Out-of-State Business Travel, contact Business Office for approval. (Provide agenda and desired flight itinerary).
  • Select the most economical and direct route
  • Travel involving Personal Time
    • PCard CAN NOT be used-another form of payment required.
    • If airfare is less than $2499, then one additional Business Only comparison required.
    • If airfare is more than $2499, then 3 more additional Business Only comparisons required.
    • Comparisons need to be done on same day as booking actual itinerary.

Object Codes for UH and RCUH-same object code for both, unless otherwise noted

Per Diem 4350

  • M&IE
  • Lodging

Transportation 4250

  • Car rental
  • Taxi
  • Shuttle
  • Airfare
  • Ferry
  • Baggage

Conference/Registration fees 7230

Other 4850

  • Internet fees

Non Employee Travel

State Employee (Non UH)

Information coming soon

Student

Information coming soon

Non Employee

Information coming soon

Travel List

Agenda/Email correspondence/Event flyer/Conference Information

Flight itinerary-which includes price paid and method of payment

Hotel reservations (and comparisons if needed)

Ground transportation-car rental reservation/taxi fare quotes/shuttle quotes, etc..

Federal Allowable Rates-per travel destination

If Out-of-State travel, approval from Admin

Other supports as deemed necessary

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For help with your travel, contact Misti BellUHMC Business Office
Phone: (808)984-3389
Email: [email protected]
All information provided on this page is based on Administrative Procedures AP 8.851, UHCC Policies and Procedures, OPRPM Purchasing Cards A8.200, RCUH Travel 2.600 and UHMC Campus Internal Processing.