EXECUTIVE COMMITTEE

Meeting of Friday, August 10, 2012

Ka Lama 104A

MINUTES

1.         Attendance.  The meeting of the Executive Committee was convened at 9:30 a.m. by Chancellor Clyde Sakamoto.  Present were:  Nicole Beattie; Interim Vice Chancellor Debasis Bhattacharya; Ann Emmsley; Marilyn Umetsu; T. Karen Hanada; Kaleikoa Ka‘eo; Vice Chancellor Alvin Tagomori; Vice Chancellor David Tamanaha; Lori Teragawachi; Susan Wyche; and Shane Payba.

2.         Enrollment update.  Vice Chancellor Tagomori reported that enrollment is 3,979, down 1.8% from last year.  Student semester hours are down 1.6%. 

3.         University Center.  T. Karen Hanada reported that enrollment is about 280, down about 2%.

4.         UHMC budget.  Vice Chancellor Tamanaha reported that revenue is down 3.8%.  His office is analyzing projections and results.  Target tuition revenue is $4.001 million.  The UH System office has not yet announced how legislative reductions will be allocated.  UHMC doesn’t have a balanced budget at the moment.  Budget has a deficit of about $40,000.  UHMC’s budget typically provides for a $500,000 reserve.

5.         Program fees.  Program fees for the culinary program have been approved by the Board of Regents.  However, the Fall 2012 semester program fees will be paid by UH Foundation.  Spring 2013 semester program fees will be subsidized for students with a 3.0 grade point average or higher.

6.         Palauea Cultural Preserve.  The Office of Hawaiian Affairs Board of Trustees will meet on Thursday, August 16, on UHMC campus (Ka'a'ike Building) to discuss the Palauea Cultural Preserve.  OHA and Dowling & Company are negotiating an agreement for conveyance of the Preserve to OHA.  OHA and UHMC are discussing the possibility of a Memorandum of Understanding concerning the management of Palauea, using funds from a Palauea archaeological enhancement fund and possible additional funds from OHA.

7.         STAR academic advising software program.  A $7,000 Perkins grant helped fund the acquisition of the STAR program.  STAR is a degree audit system that tracks student credit hours, grades, and courses.  Students already have access to STAR and are using it to inform themselves.  Some faculty who have been trained on STAR have access and use it to follow up on students.  STAR will also be used for tracking certificates.  UH Hilo makes extensive use of STAR already for course modifications and checking credit evaluations.  The Committee discussed the use of certain  features of STAR to promote student learning and persistence, while preserving confidentiality of information and ensuring appropriateness of comments in STAR. 

8.         Convocation.  Convocation will include a discussion of Institutional Learning Outcomes.

9.         Akeakamai I Ka Lā Hiki Ola Mitigation Initiative.  Akeakamai I Ka Lā Hiki Ola has been renamed Kahikina O Ka Lā.   A Summer Bridge program has been completed.  Marketing efforts are being launched.  The program is accepting applicants for the 2012-13 cohort.  Priority application deadline is tonight at midnight.  The program has 82 applicants to date.  Under the program, if a student maintains a 2.5 gpa, the student will qualify for a stipend of $3,500.  If a student maintains a 3.0 gpa, the student will qualify for a $5,000 stipend.  (For the first semester of enrollment, a student must find other funds to support the student’s education.) 

            The program director went to Molokai to recruit.  Many youth expressed interest.   Recruitment has begun for a program administrator and a counselor.

10.        Aging Initiative.  The Chancellor and others have held discussions with the Buck Institute on Aging, Mayo Clinic, Cha Health Systems, and UHMC faculty regarding possible applied research and educational opportunities.  Discussions have also occurred with Maui Memorial Medical Center, the School of Public Health, Sandwich Isles Communications, Lāna‘i Company, and Hawaiian homestead associations.  Parties are considering possible collaboration.

11.        Office of Grant Development; Recent grant submissions.  Susan Wyche reported that UHMC has already received $869,000 in grant awards for various projects.  Applications have been written for more than $24 million in various grants.  Even if grants are not approved, Wyche now has templates and ideas that could be used in other contexts.  Grants in process include applications for math camps for high school students.  An Office of Grant Development is being formed to provide additional support for faculty and staff.  Wyche is also working on the following projects:  Food Innovation Center; Center on Aging; Office of Naval Research/HNEI energy grant; and Maui EVA.

12.        Hitachi 460KW battery storage system demonstration project.  This research demonstration project involves the installation of a battery storage system that would occupy a 20-foot container.  UHMC would be one of a number of Maui sites.  At the end of the project, the battery storage system would be donated to UH.  A team of engineers visited the campus to examine possible sites and our power system.

13.        Carport/ Photovoltaic project update.  The Urban Design Review Board approved the carport/PV project on Tuesday.  UHMC’s Special Management Area application will be reviewed by the Maui Planning Commission on September 25.

14.        Associate in Science degree vs. Associate in Applied Science degree.  WASC does not allow below college level courses as part of degree requirements.  It is possible that certain AAS degree programs may have to become certificate programs.

15.        Molokai land purchase.  Vice Chancellor Tamanaha reported that closing will be on August 15, 2012.

16.        Compass.  Shane Payba and counselors contacted students who were affected by a computer glitch in Compass that put them in the wrong classes.

17.        General Student Orientation.  A student orientation is scheduled for Saturday, August 11.