EXECUTIVE COMMITTEE MEETING MINUTES
Thursday, July 3, 2003; 2:00 p.m.
Wong
Conference Room
PRESENT: Kate Acks, Pat Adams, Vaughn
Baker, Kathryn Fletcher, Robyn Klein, Diane Meyer, Karen Muraoka, Debbie
Nakama, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha, flo
wiger
EXCUSED: Bev Lashley
Clyde thanked flo wiger and Suzette Robinson for doing
yeo-persons work this past two years and for taking the college to another
level. Clyde plans to continue the
communication plan and expressed his delight in working with committee members.
Meeting
Design/Focused Discussion: Committee
members agreed to try to go through our agenda in one and a half hours.
Titles: Clyde Sakamoto is now Chancellor, flo wiger
is Vice Chancellor (process being undertaken to formalize), Suzette Robinson’s
title is still undetermined (either Assistant Vice Chancellor, Assistant to the
Vice Chancellor, or Associate Chancellor).
New Board: New Board members will be approved this coming week at the Board of Regents
meeting. There will be significant
changes in the Board. The new Board
indicated that “to whom much is given, much is expected, and much can be taken
away.” The Board will have high
expectations in regard to ethical standards.
ABIT
Progress: There will be
continuing changes with respect to the ways in which the Western Association
of Schools and Colleges Junior and
Senior Commissions will be moving forward with new standards. ABIT is still a pilot and will be expected
to address the new standards adopted by both Commissions
Decision
Making/Strategic Plan: Administration
expects to address Strategic directions described in the Strategic Plan. Clyde and flo will be working with Marge
Kelm and other Executive Committee members to realize the goals of the
Strategic Plan and to set the guidelines and framework.
Budget
Challenges and Opportunities:
David distributed handouts on the current budget situation
and impact statements submitted to Wick Sloane indicating the effect an
additional 20% budget cut would have on the campus. A 20% cut would total to approximately $275,369 in general
funds. The impact of such a reduction
would mean that MCC may need to
eliminate all lecturer taught classes for the Fall 2004 semester, eliminate all
student assistants, emergency hires, and casual appointments, institute a reduction
in force, and close some facilities.
Twenty-five percent of our non-instructional staff would be
reduced. Instruction will not be
vulnerable; however, lecturers will be.
It was noted that we may not actually get a 20% cut, and that this may
be the Governor’s effort to slow down spending among departments.
The Academic Senate budget committee will reconvene on
Tuesday, July 8 to look at target areas.
Clyde and flo will be getting additional information to bring back to us
from the System Executive Retreat they will be attending on July 9.
Specific campus units have been or will be impacted as
listed below.
·
Eliminate all student assistants, overtime, casual,
temporary assignments, Institutional Analyst position (already eliminated),
mailroom clerk, UH Foundation clerk position
·
Review class size issues around distinction between lecture
and lab
·
Look at low-enrolled classes on July 15 and cutting those
already
·
Solicit faculty help with expanding classes in terms of
taking 35 students, instead of 30 students
·
Assess offering certain classes once every third semester,
instead of offering every two semesters
·
Review what is considered low-enrolled classes in comparison
to maximum enrollment; e.g.
vocational
classes may have an enrollment of 14 with a maximum of 14 while other classes
have a maximum of 35 students and are allowed to go with only 14 students. Need to look at every single class.
·
Review tenured and tenure track faculty teaching assignments
versus what lecturers are teaching.
Lecturers are currently teaching 1/3 of all of our offerings.
·
Re-examine cutting back on core courses; cutting back on sections when a class is
closed. Instruction will need to work
closely with student services folks to insure that students who are graduating
are able to take the classes they need to graduate.
·
Look at other resources in non-instructional programs to
further allocate to help support access.
Student
Services:
·
Reducing student help\moving those who stay on board to
transcript account
·
Further assess details for ADA (disabled student services)
·
Have DVR (Dept. of Voc Rehab) student who qualify for our
program to come in with at least half
level
funding.
·
Reduce College Work Study matching (We are not required to have matching funds since we qualify for
Title III)
·
Have student assistant support Counselors (The clerk-typist
position was established in response to the accreditation recommendation that
the counseling office needs to have someone to man the office.)
·
May have to revisit opening evening hours (also done in
response to accreditation)
University
of Hawai`i Center, Maui:
·
Reduce services and visits to other campuses
·
Assess possible reductions in the Counseling services area
·
Look at the Chief Academic Officers and Chancellors forum to
ask for assistance. (Now that we have
forum, look at other kinds of partnerships to bring in revenue.)
Office of
Continuing Education and Training:
·
Have cut 5 positions.
·
Looking at possible layoffs.
·
Worked with Maui News to bring down cost of brochure from
$85,000 to $45,000
·
Aggressively attack the market.
Chancellor’s
office:
·
Reduce travel at administrative level
(Combine
other kinds of travel with Chancellor’s meeting.)
·
Push system people to use Polycom
·
Push to have meetings reduced to once a month
It was noted that there is
potential for generating revenue in special, revolving funds, e.g. summer
school. There is also potential for
generating revenue from facilitating services funds.
Opportunities:
Copies of “A Rural Hawaii Island-Based Strategy for
Sustainable Development” were distributed to members to review. The Rural Development Project will be
receiving ten million dollars. Funds are
available for ABIT infrastructure as well as teacher development, Vice
Principal and Educational Assistant training, nurse education and training in
the private hospitals (HHSC last year), expansion of the Harbor Lights project. By specific federal regulations, MCC is not
permitted to use federal funds to cover g-funds expenditures. There are opportunities, however, to tie
job preparation and program development into our current programs. For example, there may be opportunities to
purchase lab equipment for the Zoology lab to sustain the nurses
education/training program and leveraging the video/lab component for Ethno
History (Preserving Our Recollections).
Investments in course development that become part of a sustainably
funded curriculum are RDP prospects.
flo will meet with Nancy,
directors of nursing programs, and academic officers to look at
opportunities. Kate Acks will also
look at what kinds of scenarios might be available.
The statewide and local rural
development projects are available on the web at Hawaiirdp.org.
The next Executive Committee
meeting is scheduled for Friday, July 18, 2003, 8:30 a.m.