EXECUTIVE COMMITTEE
MEETING MINUTES
Friday, August 14, 2003
Ka Lama 102, 8:30 a.m.
PRESENT: Kate Acks, Pat Adams, Eric Arquero,
Kathryn Fletcher, Sharane Gomes for Vaughn Baker, Michele Katsutani for Alvin
Tagomori, Robyn Klein, Bev Lashley, Diane Meyer, Karen Muraoka, Wallette
Pellegrino, Jeannie Pezzoli, Paul Levinson, Suzette Robinson, Clyde Sakamoto,
Frances Segundo, David Tamanaha, flo wiger
EXCUSED: Patricia Adams, Marvin Tengan
ABSENT: Marge Kelm
Members introduced themselves to ASMCC
representative Eric Arquero.
The
Legislative site visit held on August 13, 2003 went very well. Legislators and new Board members were
apprised of MCC’s needs and limitations.
Budget:
David
Tamanaha distributed the latest budget information and summarized
revisions. David will clarify Banner
System Assessment costs. We will not
know until probably the end of the 1st quarter what the financial picture will
look like. Department heads/unit
chairs should work with flo and Suzette
to try and fund requirements for 1st quarter.
flo
and Suzette are working with Rural Development on the development of a commercial enterprise funding plan for the
Culinary Arts program. We need to look
at other opportunities to generate resources using RDP funds.
Other
suggestions to reduce costs:
·
Have administrators teach a class
·
Have unit chairs teach an additional class
·
Reduce photocopying costs by sending class materials to
Kinkos for copying. Pharos, pay for
print, will be in place sometime in fall ’03.
·
Faculty and staff need to be encouraged to use email as
means of communication.
·
Look at how facilitating services funds can contribute to
support operational costs.
Administrators
will need to prioritize re-establishment of reductions if monies become
available. It was expressed that the
$24,000 in equipment costs for the Media Center be considered as a priority.
It
was noted that now that some positions have been reduced we should have a
common understanding that services will be reduced and/or changed and that we
all need to be patient. Faculty and
administrators should be reminded that the level of service we were accustomed
to will be affected and that we should all share in the responsibility of these
decisions. This should be mentioned at
our opening session.
It
was also noted that we have a temporary moratorium on all g-funded
non-instructional positions. All
g-funded positions need to get clearance from Clyde except for the Assistant
Vice Chancellor position.
Appointments:
Interviews
were conducted for the Institutional Advancement Officer position. A selection has not been made. The committee is talking with
references. They may also be looking at
other candidates who were not interviewed or possibly re-advertising the
position.
College Opening:
A
complete breakfast will be held at 8:15 a.m.
We will start with the blessing before breakfast. Colleen will ask Revered Newton to arrive at
8:00 a.m. Colleen will get maile leis
for the door. Unit chairs were asked to
bring leis for their new faculty and staff.
Steve Williams will be recognized for his leadership in the Provost’s
Golf Tournament. Suzette Robinson, Dan
Kruse, and Marge Kelm will lead the strategic plan activity.
David
Tamanaha: Received letter from Wick
Sloane delegating all Human Resources responsibilities to the campuses. David proposed that the authority be
delegated down to the campus but that the staff support remain at the system
level. Debbi Brown will be invited to
attend our next meeting to identify what kinds of support we want the system
office to provide.
A
Board action memo was submitted to execute a 45-year lease for the Molokai Ag
Farm. The request will be on the
October Board meeting agenda.
flo
wiger: CAO’s discussed the distribution
of services and resources vis-a-vis distance education, University
centers. Also discussed the concept of
revenue sharing and services to students.
She noted that this needs to be a system responsibility.
Suzette
Robinson: We need to have a discussion
with Unit Chairs and faculty on 5/4.
There may be a completion mechanism put in place and there can be some
accountability. We can use the same
mechanism and procedures as in the past.
Clyde noted that CC Chancellors will be getting together with JN Musto
on September 3 to clarify. He will be
sharing information with flo and Suzette.
Michele
Katsutani: Darlene Dockman is coming to
campus on Wednesday, August 19, 9:30 a.m. to conduct the final meeting on the
compliance review.
Sharane
Gomes: The new OCET brochures are
out. We are streamlining this semester
and looking for ways to get more efficient and to lower costs. OCET made some cost saving measures that
should be affecting us later this year.
The programs have become more efficient and more effective. OCET will continue to look at staff
situations.
Information
related to the Council of Chancellors’ meetings are on the UH website.
The
Chancellors are having a great deal of discussion on what their relationship
will be with larger system and with campuses.
New
Board of Regents policy: Requests for
Board action must be submitted to the Board at least six weeks prior to the
Board meeting.
Accreditation
Report: David McClain is checking to
see who from the Board will be signing the Accreditation Mid-term Report and
when they will be signed.
EEO
Reminder: We need to communicate to
everyone that sexual harassment is not the intent or lack of intent, it is what
is experienced by the person who encounters that kind of experience.
E/M
Positions: The President made a
commitment to the Board of Regents that there will be no more than 208
Executive/Managerial positions. There
are five positions that are left open.
Status
Report of ACCJC: Exchanges continue to
occur. Connected with MCC’s request
for approval to establish a 4-year degree program is the system-wide
organization efforts. The UH system
submitted a report on its reorganization on August 1, 2003. Major concerns: Allocations to cc’s based on performance indicators. All these data will affect what system
rationale for allocation will be.
Program Reviews: expectations, educational effectiveness, learner
outcome will be focus.
Articulation
Status Report: Having constructive system
conversation on the articulation process.
Revision of policy E2.059 is
taking a while.
Banner: We have been asked to make a contribution of
either positions or resources to Banner.
We need to understand more clearly what tuition differential will be
like and what has been occurring in Banner.
A committee of David, flo Alvin, Paula Purdy, Flora Mora, Kris Shibano,
and Unit Chairs will meet to discuss.
flo will pass on information she received from David Lassner.
Alternate Energy Proposals:
Issuing
RFP for some of the requirements we may be undertaking with MECO. MECO has stepped forward to help us with
alternative energy relationship. We
need to identify an academic person to be a representative on the energy
committee. The committee will be
looking at all issues.
Smoking:
The
campus smoking policy will be handed out at our opening session. The committee is still trying to identify
resources for physical pieces. They
have designated where smoking is appropriate.
Faculty/staff need to be role models.
Others:
Work Study for UH
Manoa Students Attending MCC:
We
need to have a discussion to look at how a UH Manoa student taking classes at
Maui Community College can qualify to work at MCC as a student assistant under
college work study. This is a policy issue. We need identify those kinds of positions
and work with Peter Englert to look at ways to establish those kinds of working
relationships.
It
was recommended that Steve George work with system to address SPAM problem.
Next
meeting: Coffee Catch Up, August 22,
8:30 a.m., Pa`ina
Executive Committee Mtg., September 3, 8:30 a.m.,
Laulima 225