Important Financial Aid Terms & Conditions

The following information is a broad overview of financial aid terms and conditions. While some requirements may not be applicable to all types of financial aid, adherence is required for all applicable programs and funds.

  • Academic Year. An academic year is defined as 30 credits and 30 weeks of instruction. The summer term is considered a trailer because it is after the end of the regular academic year (fall and spring).
  • Automatic Acceptance. Grants and scholarships are automatically accepted. To accept student loans, a student loan request form is required.
  • Availability of Funds. All financial aid offers are made on the condition that funds are available. In the event that federal, state, or local governments, or other sources of aid reduce or eliminate funds, financial aid offers may be reduced or canceled.
  • Change of Information. Changes to a student’s legal name, address, social security number, or telephone number must be immediately reported to the Admissions and Records Office or the Financial Aid Office, as applicable. Students must notify the Financial Aid Office in writing if information reported on their financial aid applications has changed.
  • Change Without Notice. Federal, state, and institutional financial aid criteria and policies are subject to change without notice as a result of changes to laws, regulations, and institutional policies.
  • Class Standing. For financial aid purposes, students who have completed less than 30 credits are first-year students, and students who have completed 30 or more credits are second-year students.
  • Consortium Agreements. UH Maui College has a broad consortium agreement with the other UH campuses. Degree-applicable (required) coursework at other UH campuses will be evaluated for financial aid eligibility as long as the student is enrolled in at least one course at UH Maui College.
  • Dates and Deadlines. It is the student’s responsibility to keep track of all financial aid requirements and deadlines. Students should regularly check and monitor their MyUH page and UH emails for financial aid updates and requirements.
  • Degree Applicability. Financial aid is only available for degree-applicable courses, which are courses that satisfy degree requirements for the student’s primary degree.
  • Enrollment Changes and Withdrawals. Changes to enrollment may result in financial aid revisions which may include returning your financial aid. Students will be notified via UH email if changes are made.
  • Enrollment Requirements. Enrollment requirements vary by financial aid type. Students must enroll in at least the minimum number of required credits to maintain eligibility.
  • Financial Need. Many financial aid types require financial need, as determined by the FAFSA. Changes to financial need or receipt of additional financial aid may result in the reduction or cancelation of need-based financial aid.
  • Home Campus. Students are only eligible for financial aid at their home campus, which is the campus from which they are pursuing their primary degree or certificate.
  • Pell Recalculation Date (PRD). Pell Grant amounts, and amounts for a variety of other grants and scholarships, are initially calculated using projected full-time enrollment, then later recalculated based on actual enrollment prior to disbursement. Adjustments continue to occur until the PRD, which may also be referred to as the census or enrollment lock date. For the fall and spring terms, the PRD is generally the same as the last day to withdraw from classes without a W grade, but it may be different for the summer term and for modules. Financial aid is not usually adjusted after the PRD, however students who completely withdraw or otherwise do not meet requirements may be required to repay funds.
  • Overawards. Financial aid that exceeds allowable total or need-based limits will result in an overaward. Overawards must be resolved and may result in financial aid cancelations or reductions, which may in turn require students to repay funds.
  • Release of Confidential Information. The Financial Aid Office can only speak directly with the student unless an Authorization to Disclose Student Records has been submitted for the applicable school year. Certain information will not be disclosed even with student permission.
  • Repeat Coursework. Degree-applicable courses may count toward a student’s financial aid enrollment until a passing grade is earned. Once a passing grade has been earned, only one additional attempt may count for funding, and only if both (1) the passing grade was earned at UH Maui College, (2) the repeat attempt is at UH Maui College, and 3) the course is still needed and applicable as a graduation requirement.
  • Transfer Students. Transfer students may be required to submit transcripts before financial aid eligibility can be determined.
  • Unclassified and Early College. Unclassified and early college students are not eligible for financial aid.
  • Call the financial aid office for more information.