UHMC Zoom Basics and Security – Please be sure to thoroughly read this document for important information and guidance.
Zoom License – Please contact Laureen Kodani (ampong@hawai.edu)
- Note: There is usually a 40-minute time limit if you are meeting with more than one student at a time. Zoom has temporarily lifted this restriction to support online learning during this time where schools are moving courses online This exception ended July 1, 2020. Please plan your class accordingly.
- You may visit the UH Video Conferencing Options page. As stated on the webpage, “A limited number of Licensed accounts are available to UH faculty and staff. Accounts will be monitored periodically to verify usage. Any unused accounts will reduced to a Basic (free) account to provide the higher level of Zoom services to another user.”

*For cable, zoom, or distance learning support, please call 808-984-3615 or email Deanna at dkamakee@hawaii.edu

INITIAL TRANSITION

For faculty and students who are using the technology for teaching and learning for the first time, the week of March 23, 2020 will be a transition and will be bumpy and uncomfortable for all.

You objectives for week of March 23, 2020 may be focused on transitioning to the new model, such as communicating:

How the course will be delivered in an alternative / remote format
How you will communicate with students during the semester (Laulima Forums, Email, other methods)
Whether the course will continue to meet synchronously (same day, same time) through a video conference software? Provide details
How students will access the course materials
How students will complete exams and assessments

Consider requiring a low stakes assignment to ensure students are interacting and participating in the course.

To finish the term, please work with your Division / Department Chair to identify what resources and support you need to finish the semester.

FALL 2020 ONLINE / HYBRID COURSES

Message from the UHCC System:

Faculty Resources to Prepare for Online/Hybrid Courses in Fall 2020

As we look ahead to Fall 2020, we want to ensure to provide students with high quality courses and support faculty with robust professional development opportunities. As a result, Maui College will be adopting the UHCC System established best practices for faculty teaching online/hybrid and offer numerous PD choices.

Shared UHCC Baseline for Faculty to Commit to Online/Hybrid in Fall

Here are some guidelines for faculty memberes who commit to teaching all online and/or hybrid in Fall 2020:

Use of Laulima or campus-approved LMS to
- post course syllabus
- post course schedule
- provide contact information of faculty including faculty office hours
- set and post a regular response time for students (24 hours weekdays/48 hours weekends)
Understand that proctored exams may not be administered by a third-party (e.g., campus testing center, Examity, ProctorU).
Participate in summer professional development training (if not previously completed campus-approved PD).
Have regular and substantive interaction with students to meet accreditation requirements for online delivery.

Menu of Professional Development Options that faculty can participate in to be better prepared for Fall and/or be better prepared for a disrupted semester

Faculty typically use the summer months to improve their curriculum and courses. The following options are targeted specifically to online curriculum development. If you are interested in participating in a summer PD opportunity or have questions about on of the options, please contact your VCAA. For general inquiries and questions, please complete this form.

Various PD offerings view on Calendar

QUICK TIPS

PREPARING FOR ONLINE INSTRUCTION

Practical Tips from Eric Engh

Create a list of weekly course activities (or a weekly Laulima Lessons module) with clear instructions. Here’s an example from Eric’s online course
Create Forums discussion topics in place of classroom discussion. Here’s a how-to video
Schedule Zoom meetings during regular class times. To get started, watch “How to Teach an Online Lesson with Zoom“
Practice Zoom before your first meeting with the class, especially sharing your screen or specific windows on your screen with the class. Here’s a quick how-to from Zoom
Record a mini-lecture using Loom and share it with students. Here’s their getting started guide.
Record an audio lecture using Audacity recording software. Here’s a five-minute video on creating your first recording.
Develop your strategy for providing electronic feedback on student writing.
- If you use Microsoft Word Review or Commenting to insert feedback, I recommend saving as pdf to share with students so that they see what you intend when the document is opened. Otherwise, the word file may vary based on the recipient’s settings in Word.
Add the Drop Box tool in Laulima to share graded assignments via the following navigation: Site Info > Manage Tools > Select “Drop Box” > Select “Continue” > Select “Finish”

ZOOM

UHMC Zoom Basics and Security – Please be sure to thoroughly read this document for important information and guidance.
Stay on camera
Ensure audio is good for ALL participants (in class, online)
Use Screen Share
Use the Whiteboard
Zoom Quickstart Guide for Students
- Share this with your students who will be joining your synchronous sessions and online office hours via Zoom video conferencing.
Zoom Basic License: Contact Laureen Kodani (ampong@hawai.edu) for a Zoom Basic License
- Note: There is usually a 40-minute time limit if you are meeting with more than one student at a time. Zoom has temporarily lifted this restriction to support online learning during this time where schools are moving courses online
Great and simple suggestions when using Zoom to teach by EdTech Magazine: https://edtechmagazine.com/higher/article/2020/04/tech-tips-colleges-using-zoom-remote-learning

TESTS & QUIZZES

Giving a Laulima Test, Proctoring in Zoom

Create a PowerPoint (example below) and use Screen Share in Zoom
- DO NOT exit Zoom
- Please keep your video on, so I can proctor your exam
- You can mute your speaker if you want, so you don’t get distracted when I speak to other students
- Open up your web browser and sign into Laulima
- Go to our class and find the Test/Quizzes tool
- You will have 1 hour & 20 minutes to take the test
- If you get kicked off of Laulima or lose your internet, don’t worry, your work will be saved. Log back on and pick up where you left off
- Test 2 password is IQ
- When done, make sure you submit the test (takes 2 clicks)
- When you are done you are free to go!
- If you run out of time, Laulima will automatically save your work and submit for you, so work up to the time limit if you like
- See you all on Tuesday, in Zoom, same ID!
- Questions? Feel free to unmute and talk – or Chat with me in Zoom
Keep good noise hygiene by muting live mics from students
In Zoom, use the “Gallery” view to proctor students. Gallery view shows a grid of each Zoom participant and this will make proctoring easier.
- The speaker view shows the person currently speaking or where noise is being picked up from someone’s mic (or the last person speaking or where noise is being picked up from someone’s mic)

RECORDING & UPLOADING VIDEOS

Videos uploaded to Laulima can only be 249 megabytes
- If you record a video with Loom while using PowerPoint, this equates to approximately 35 minutes
Keep videos short
- Produce shorter chunks of learning. Two benefits include easier to update smaller bits of video versus long videos and addressing short attention spans
- For example: when teaching about a topic, break things down into subtopics and produce chunks of learning (sometimes referred to as microlearning)
  - So, Topic A would include subtopics AA, AB and AC
- Short attention spans calls for shorter videos
- Focus on the need to know versus nice to know
- Makes e-learning a bit easier for students who are multitasking with personal responsibilities at home
  - They may watch one or two videos, then need to take a break to care for the children and return to continue learning
Upload to a private YouTube channel
- Closed captions are added to your videos. This is essential to be compliant with accessibility standards (Americans with Disabilities Act)
Create a video folder in your Google Drive that can be shared with students
- To be compliant with accessibility standards (Americans with Disabilities Act), consider adding a .vtt file to your video for closed captioning
Create a shared drive in Google and add your students to share materials including videos

CREATE & SHARE DIGITAL FILES

Create a shared drive in Google and add your students to share materials including videos

MOVING YOUR COURSES ONLINE

MOVING YOUR COURSES ONLINE WORKSHOPS

You can easily navigate within this document. Use the links in the Table of Contents or Outline
Includes an outline for each workshop, the various tools that we covered and supporting resources (links to relevant instructions, videos, etc.)
Includes links to video recordings of the workshops
- Note: Some video links are coming soon
UHMC Zoom Basics and Security
- Please be sure to thoroughly read this document for important information and guidance.
Zoom Quickstart Guide for Students
- Share this with your students who will be joining your synchronous sessions and online office hours via Zoom video conferencing.

Table of Contents for MOVING COURSES ONLINE Workshops

Purpose
Faculty Tech Support
Workshop 1: Friday, March 13, 2020
- A discussion about moving your class to online delivery (30 min)
- Zoom Basics (1 hour)
  - Zoom Help Center
  - Zoom Video Tutorials
  - Getting Started
  - Meetings (Online Class Sesssions)
  - Tips for Zoom F2F and Distance Class Sessions
Workshop 2: Monday, March 16, 2020
- Creating and Sharing Digital Files for Distributing Content
  - UH Google Drive, Docs, Slides
  - Make Existing Files Accessible to Students
Workshop 3: Monday, March 16, 2020
- Tech Lite Online Course
  - Email or Laulima Announcements
  - Laulima Tests and Quizzes
  - Zoom for Office Hours
Workshop 4: Tuesday, March 17, 2020
- Tech Moderate Online Course
  - Laulima Announcements
  - Laulima Assignments
  - Laulima Forums
  - Laulima Tests and Quizzes
  - Laulima Gradebook
  - Zoom for Office Hours
Workshop 5: Tuesday, March 17, 2020
- Tech Strong Online Course
  - Laulima Lessons
  - Laulima Assignments
  - Laulima Forums
  - Laulima Tests and Quizzes
  - Laulima Gradebook
  - Zoom for Office Hours
Workshop 6: Wednesday, March 18, 2020
- Record Your Lecturers Using Zoom and Upload to YouTube
  - Preparing to Record
  - Recording in Zoom
  - Upload to YouTube
Workshop 7: Wednesday, March 18, 2020
- Other Online Tech Tools and Open Workshop
  - Loom
  - Flipgrid

OTHER ONLINE TECH TOOLS

LOOM

Loom is a free screen recording tool. Create and share videos easily with this Chrome extension and enhance your online learning environment. Recently, Loom has decided to provide free upgrades to the Pro version for educators.

Loom Desktop App Overview
Tech Tools for Teaching: Loom (video tutorial)
How and When to Use Videos
Getting Started with Loom

FLIPGRID

Flipgrid is a free video discussion tool that supports social learning, student engagement, and assessments with short videos your students create to generate dialogue based on a topic you designate,